If you are interested to apply for one of the following openings, please send your resume in Ms. Word or PDF format with recent personal photo to info@icsme.ae including the job code and job title in the subject.







Executive Secretary

                           
                              Job Code:  
            HR-JOB-2010-002

Job Title:               Executive Secretary

Job Description:

·         Prepare correspondence, reports, and materials for publications and presentations.

·         Setup President's travel arrangements.

·         Setup accommodation and entertainment arrangements for company visitors.

·         Maintain President's calendar.

·         Prepare and maintain President's expense report.

·         Setup and coordinate meetings and conferences.

·         Create, transcribe, and distribute meeting agendas and minutes.

·         Answer telephones and handle in appropriate manner.

·         Meet and greet clients and visitors.

·         Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.

·         Maintain hard copy and electronic filing system.

·         Sign for UPS/Fed Ex/Airborne packages.

·         Research, price, and purchase office furniture and supplies.

·         Coordinate project-based work.

·         Supervise support staff.

·         Other duties as assigned.

Skills and background:

·         Basic reading, writing, and arithmetic skills required. This is normally acquired through a high school diploma or equivalent.

·            Knowledge of Microsoft Office and telephone protocol. Computer literate with the ability to learn new software applications. Duties require professional verbal and written communication skills and the ability to type 60 wpm. Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information. This is normally acquired through a combination of the completion of an Associates Degree and three to five years of secretarial experience.

·         Work requires willingness to work a flexible schedule and occasional travel.

Experience:           4 to 6 years

Language:              Fluent in Arabic and English (additional languages will be considered)

Note:                      Working conditions are normal for an office environment. Work may require occasional travel.


 
 
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